Printing Costs Add Up

Printing typically represents 1-3% of business revenue. Smart management can cut this significantly without impacting productivity.

Quick Wins

1. Enable Duplex Printing

Set double-sided as default. Reduces paper costs by 50% immediately.

2. Use Draft Mode

For internal documents, draft mode uses 50% less toner with acceptable quality.

3. Print Preview Always

Prevent wasted prints from formatting errors or unwanted pages.

Policy Changes

Print Quotas

Set monthly limits per user/department. Creates cost awareness.

Secure Print

Require PIN release. Eliminates unclaimed prints (typically 20% of jobs).

Color Restrictions

Limit color printing to specific users or require approval. Color costs 10x more than black.

Equipment Optimization

  • Consolidate to fewer, efficient devices
  • Match device capability to actual needs
  • Consider high-yield toner cartridges
  • Maintain equipment to prevent waste

Managed Print Services

Professional assessment can identify:

  • Underutilized devices
  • Inefficient workflows
  • Cost allocation opportunities
  • Consolidation candidates

Calculate Your Savings

Track current costs, implement changes, measure results. Most businesses achieve 30% reduction.

Get Expert Help

ilexDigital offers print assessments to identify savings opportunities for Nairobi businesses.